Assistant to Executive Director

Provide administrative, secretarial and organizational support to the Executive Director (ED), SIM East Asia Limited

Organize and oversee diary scheduling, arrange meetings and coordinate travel arrangements

Plan and coordinate meetings with internal and external stakeholders, prepare agenda and take meeting minutes.

Manage the ED’s email correspondence, phone calls and mails by prioritizing matters and responding as appropriate and/or requested

Prepare and edit documents, presentations, and reports as needed

Coordinate all the logistics, travel arrangements, budget, and communications for the annual Regional Entity Meeting

Administer the annual review process for all team members under the ED’s responsibility

Coordinate with relevant parties to ensure that required documents to MCCY and ACRA are submitted annually within the time frame

Serve as the ED’s primary point of contact for internal and external stakeholders.

Preferably with A-level/Diploma in Administration, Management or a related field

3 years or more of proven secretarial experience

Good communication, organizational and interpersonal skills, independent, resourceful, self-motivated and a team player

Ability to exercise discretion and diplomacy in dealing with confidential or sensitive matters

Work well under pressure on time

Proficient in MS Office, Teams and Zoom

Singapore Citizen or PR